If you found your way to this post, it’s probably because you’re searching for the best wedding planners in Napa Valley or the surrounding Bay Area. You just hit the jackpot, my friend, because I’ve done the hard part and rounded up a few of the most incredible planners who know how to create weddings that feel not only carefully organized and executed, but creative, beautiful, and full of personality.
I’ve always believed that wedding planners are the secret to an unforgettable day. They’re the reason couples get to slow down, be fully present, and actually enjoy everything they’ve spent months dreaming about. The right planner brings calm to the chaos, creativity to every detail, and care to every guest—turning what could feel overwhelming into something enjoyable.
Here are a few of my favorite Napa Valley wedding planners who each bring their own kind of magic to the experience.
Caitlin McDonald Events — Whimsical, Layered, and Visually Captivating
Every time I see one of Caitlin’s weddings, I find myself smiling. Her designs are imaginative and full of personality. How she’s constantly mixing textures, patterns, and materials in ways that feel creative and unexpected yet perfectly balanced. Nothing ever feels overproduced or unrealistic. Instead, her work captures that sweet spot where luxury and warmth meet, and it always feels attainable and deeply personal.Caitlin has an incredible gift for design. She mixes textures, patterns, and colors in a way that feels unexpected but perfectly balanced. Every table setting, floral arrangement, and design element has depth and movement… the kind of visual harmony that makes you want to pause and take it all in.
Caitlin McDonald Events offers a full-service wedding planning and design studio serving Napa Valley and beyond. Caitlin and her team specialize in creating weddings that feel like you—not a Pinterest board version of you, but the real, joyful, beautifully detailed kind. Her events are polished without losing their heart, and her ability to make bold design choices look effortless is one of the many reasons she stands out among the best of Napa’s wedding planners.
On top of all that, she’s genuinely one of the kindest people I’ve chatted with in this industry. Every interaction I’ve had with her has been wonderful and full of excitement for the work she’s creating for her couples, and that kind of energy is contagious!!!
Best For: Couples who love creative design and value personal relationships
Starting Point: $8,000 (based on Carats & Cake listing; pricing may vary)
Fairytales on a Budget by Gema — Elegant, Heartfelt, and Resourceful
If there’s one thing that defines Gema, it’s her heart for people. She’s been planning weddings for over a decade, and what started as a personal realization, that beauty and joy shouldn’t only belong to couples with six-figure budgets, has grown into a thriving business helping couples create truly magical celebrations without compromise.
Based in both Texas and California, Gema and her FAB team of women bring creativity, kindness, and a sense of purpose to every event. Her couples usually have a clear vision and a realistic budget, and somehow, she makes it all come together seamlessly. From elegant floral designs to well-coordinated timelines, every detail reflects both intention and care.
What sets her apart is the way she invests in her couples and the people around them. She doesn’t just plan weddings, she builds relationships with the people planning them. You’ll often find her checking in with not just the couple, but their families, making sure vendors feel appreciated, and helping her couples feel truly supported through the process start to finish.
Her work proves that you don’t have to spend a fortune to have a wedding that feels beautiful, meaningful, and entirely you.
Best For: Couples who value connection, creativity, and elegance, without needing a luxury-sized budget
Starting Point: Not publicly listed
Carly J. Saber Events — Elevated, Organized, and Exceptionally Thoughtful
I first met Carly at a wedding where a catering mix-up left not only the entire vendor team without the meal the couple had paid for, but also a significant delay in service. Without hesitation, Carly stepped in, handled the situation gracefully, and made sure everyone, couple, family, and vendors, was cared for. That moment told me everything I needed to know about her: she’s not just about logistics, she’s about people.
Carly J. Saber Events is a wedding planner based in Windsor, serving couples across Napa Valley, Sonoma, and the greater Bay Area. She and her team offer an elevated planning experience that’s structured, personal, and genuinely calm.
Monthly checklists, vendor guidance, and day-of oversight all come standard, but it’s her personal touch that makes the process enjoyable instead of overwhelming. She helps her couples stay organized without ever losing sight of the joy behind the day.
Her events are beautifully cohesive, with beautiful designs and seamless execution, and her vendor network across Wine Country is one of the best I’ve seen. Who else has vendor referrals for alpacas?!
Best For: Couples who want an elevated planning experience with a personal touch and a calm, confident leader at the helm
Starting Point: $5,000 (based on Wedding Wire listing; pricing may vary)
Curated by Grace + White — Effortless Romance and Modern Elegance
I’ve been quietly obsessed with Curated by Grace + White ever since I came across their work through a mutual vendor. Their designs feel like the perfect blend of modern romance and California sunshine… light, refined, and beautifully intentional. Everything they create looks elevated but never overdone, with clean lines, soft pastels, and lush florals that make you want to stay and take it all in.
What I love most is how approachable their work feels. It’s luxurious, yes, but in a way that’s warm and human. They have this incredible ability to balance emotion and design…capturing that fine line where everything feels both timeless and personal. Their weddings are full of laughter, heart, and editorial-worthy details that still feel completely natural.
Their team of planners works seamlessly together, each bringing their own expertise and creativity to the table. The result? Events that are cohesive, full of personality, and effortlessly beautiful. Whether it’s a garden ceremony, vineyard celebration, or destination weekend, Curated by Grace + White consistently delivers weddings that feel light-filled, joyful, and true to the couple.
Best For: Couples who love modern elegance, intentional design, and a naturally luxurious feel
Starting Point: Not publicly listed
How do you choose the best wedding planner in Napa?
The best way to choose your planner is to focus on how you want the experience to feel. Do you want someone creative and hands-on from day one, or a calm, organized pro who helps you tie everything together? When you meet the right fit, you’ll know because they’ll make the process feel easy, not overwhelming.
Every one of these planners brings something extraordinary to the Napa Valley wedding scene. From thoughtful design to seamless coordination and the kind of calm presence every couple deserves on their wedding day. These planners are the real deal: creative, organized, and genuinely invested in making every celebration feel unforgettable. I’ve admired their work for a long time.
If you’re still curating your vendor dream team, you can explore my round-up of The Best Wedding Photographers in Napa Valley. And if you’re looking for a photographer who works seamlessly with planners to make your day feel calm, beautiful, and true to you, let’s connect and see if my approach is what you’re looking for!
Are you undecided on what kind of wedding you want to have? Be sure to check out this post to help you decide if a wedding, elopement, or maybe something in between is the right fit for you!
